Create Vendor Master Data (XK01)

Create Vendor Master Data (XK01)

Purpose: - Method to create Vendor master data.

Prerequisites: - Information provided by vendor via the Vendor Registration Application (either online or paper). Accounts Payable Related Defaults

Menu Path: - Select Logistics> Materials Management> Purchasing> Master Data> Vendor > Central> Create Vendor.

Transaction Code: - XK01

Helpful Hints:-Purchasing vendor numbers are internally assigned and XKN1 is the TCODE for this

Procedure:-

1.       Start the transaction using the menu path or transaction code.

2.        As above screen we have to enter some required fields like:

Vendor No, Company Code, Purchasing Organization, & Account Group. In reference we can give vendor no which already exists in master data as reference.

3.       Click ok.

4.       In this step we have to enter Address and some of the required fields as per business process.

This is continuing as previous screen after scrolling down.

5.       We have to enter Email ID of the Sales representative but this is optional entry.

6.       Click Next Screen.

7.       As required, Please fill required fields and optional fields as u wish. 

8.       Click Next.

Do not enter information on this screen. A/P will enter information during the invoice process if needed. A/P uses the Permitted payee button to associate remit-to address records.

9.       Click Next.

10.     Click Next.

11.     As required, Please fill the fields: Recon. Account, Sort Key, Withholding Tax, Recipient Type as these are required for Accounting purpose. 

12.     Click Next.

13.     As required, fill Payment Terms, Credit memo, Tolerance group etc. 

14.     Select  Tick in chk double inv.

15.     Fill the following fields: Payment Methods, House Bank, etc. 

16.     Click Next.

17.     Please fill fields like Currency, terms of payment etc as in screen. 

18.     Select Environment-> Classification to go to the Create Vendor: Classification screen.

19.     you have to fill class of vendor: Element of classification system used to organize objects; Objects of the same class share similar attributes. Programs, reports, organizational structures, etc. can be assigned to classes. 

20.     Click ok.

21.     In the right of Material Group Please Click in value field.

22.     press F4 to go to the Material Group window.

23.     Click on left side of the appropriate Material Group.

24.     Click ok.

25.     Click ok.

26.     Click in the Value field to the right of Disadvantaged Business.

27.     Click  F4 to explore the options for business enterprise.

28.     Select to the left of the Disadvantaged Business Enterprise (DBE) code.

29.     Click ok.

30.     Click ok.

31.     Click back.

32.     Click Save.

The system displays the message at below, "Vendor XXXX has been created for company code XX purchasing organization XX."

33.     Click back until you return to the SAP Easy Access screen.

34.     You have completed this transaction.

Result: - You have created a vendor master data for business.